THE ESSENTIALS

Host Hotel: 

Hilton Garden Inn

205 SW Frank Phillips Blvd

Bartlesville, OK 74003

(918) 336-0808

Woolaroc:

Woolaroc was established in 1925 as the ranch retreat of oilman, Frank Phillips.  The ranch is a 3,700-acre wildlife preserve, home to many species of native and exotic wildlife, such as bison, elk, and longhorn cattle.  Woolaroc is also a museum with an outstanding collection of western art and artifacts, Native American material, one of the finest collections of Colt firearms in the world, and so much more.

1925 Woolaroc Ranch Rd

Bartlesville, OK 74003

(918) 336-0307

Parking:

There will be no trailer parking at Woolaroc.  Woolaroc is about 10 miles from Bartlesville.  

PLEASE NOTE:  The Phillips lot near the Hilton will only be available after 5:00 on Friday.  That belongs to Phillips and THEY WILL TOW before that time.  It is located west of the railroad tracks.

DETAILS WILL BE SENT LATER ON PARKING OPTIONS.  Be looking on social  media and website closer to GATR weekend

Registration Packet Pickup

Look for notification on social media but Local Participants should be able to pick up their packets at Hot Rod Garage beginning 10/02/24

Thursday at Hilton Garden Inn 12-7

Friday Morning at Hilton Garden Inn 8-9:45

Friday Evening at Hilton Garden Inn 6-9

Saturday Morning remaining packets will be available at Merchandise Tent.  

Alcohol:

Out of respect for Woolaroc, alcoholic beverages are not allowed at the venue.

Wristbands:

In your bag, there are two wristbands.  Those will cover you and 1 guest’s entry ticket to the Gathering.

Registration fee includes 2 entries into the show.  Extra entries can be bought at registration pickup and prices are as follows:

• Adults $16
• Military Discount $14
• Over 65 $14
• Children 12 and younger are free

Food at the Gathering:

5C Kettle

Prairie Fire Grill

Woolaroc New Prairie Dome Café

Rubies Old Fashioned Hamburgers (2 trucks)

10/10: New for Thursday night this year  Come hang out at the Hilton and/or find your favorite spot in downtown Bartlesville along with the options listed below:

6-8   Hilton Garden Inn Ashley Smith will be entertaining out on the patio

6-8  Hop Up Magazine is hosting a get together at Cooper & Mill Brewing Company – 200 S Dewey Ave, Bartlesville

10/11: Reliability Run/ Street Party

9:30 Hilton Garden Inn Drivers Meeting

10:00 Leave Hilton Garden Inn

• Maps also available Friday morning

10:30 Coffee stop First Christian Church Barnsdall

11:30  Lunch stop in Fairfax Ok several options to choose from

2:00  Dry Hollow Bar/Osage Outfitters in Pawhuska for raffle drawing for door prizes and  custom cowboy hat – Tickets $5 at hotel registration/merch desk.  Must be present in Pawhuska to win

7:00 -9:00 Chuck Mead and the Stalwart band.  Chuck was originally the lead singer of  BR549

8:00  Jason and Brandon will make some announcements and present some awards

10/12: Gathering at the Roc

8:00 Gates open for registrants

• Look for our parking volunteers for locations

10:00 Open to spectators, Invocation and National Anthem to kick off the day!!

1:00  DON’T WANT TO MISS THIS – Osage Nation Tribal Dancers will be performing

3:00 Awards begin – feel free to stay after awards and continue to take in the sights

5:00 Park closes 

7:00 NEW THIS YEAR – SATURDAY NIGHT PARTY inside OSAGE CASINO BARTLESVILLE

Things you don’t want to miss at Woolaroc:

• Frank Phillips Lodge
• Woolaroc Museum
• Museum Gift Shop 
• Hiking Trails
• Animal Barn

Woolaroc RULES:

• DO NOT get out of your cars driving thru the ranch.  These are not domesticated animals
• Out of respect for Woolaroc no alcohol is allowed
• DO NOT drive on stone walk ways
• ENJOY the scenery
• Please help us keep trash picked up

There will be seating in the Event Center just to hang out and catch up with old friends!

10/13: AGAIN THIS YEAR – Church Service

9:00 at Hilton Garden Inn Event Room

• Service provided by Pastor Aaron Lawrence (Fast Al) Barnsdall Christian Church
• Music by Ashley Smith
• All Offering collected will be given to Alpha Christian Children’s Home out of Perry, KS www.alphachristianchildrenshome.com

Sponsors:

O’Reilly’ Osage Casino Bruce’s Rod Shop PPG Visit Bartlesville Visit the Osage Custom Chrome Plating

Hot Rod Garage Williamson Instruments Bruce and Judy Ricks Sponsor of our Osage Dancers BancFirst There will be some pick’s given Friday night at the street party and Saturday you don’t want to miss seeing these amazing creative trophies!!